Hogia Lön Plus : Time off export | AlexisHR

Description

The export file contains absences for all employees in the selected period and also contains virtual schedules for those employees based on the work week settings in the employee profile.

The downloaded file will be named : *.zip and contain 2 files where one contains the schedule information and the other the actual absences.

Export in Hogia Lön Plus format

You initiate the Hogia Lön Plus export through Manage time → Export time off

After selecting the month or period you want to create the export for you have options to do additional filterings of what employees absences should be included in the export.

When you are done with filtering click Export and choose Hogia Lön Plus as the file format to download.

Note: If Hogia is not available as an option, make sure you have configured the integration as described in this article

The export will be startad and after it´s finished you will have a file downloaded locally to your computer.

Configuration

In order for the export to work properly there are a few things that needs to be configured.

All used leaves must have a matching Leave type code in accordance to the receiving payroll system, otherwise they cannot be matched when imported into Hogia Lön Plus.
- Check your payroll configuration for what codes apply to what absence.
Employment number must match the employees employment number in Hogia Lön Plus.

Exported content

The file will contain

Time off data for the employees in the selected period.
Absences sent day by day as they have been entered into Alexis.
A "virtual" schedule based on the employees defined work week on the employee profile.

Example

An absence is added with the following data:

Leave type with leave type code : 600
Full day leaves for 2023-06-01--2023-06-05 (Thursday-Monday)
Employee with employee number 102, has a defined work week as Monday-Friday (08:00-12:00,13:00-17:00)

This would be represented as below in the time off file as : export file

Click to see file example for time off file

<PayRoll xmlns="http://www.hogia.se/XMLSchemas/pa" xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance">
	<FileInfo>
		<companyName>Hogia Test AB</companyName>
		<softwareProduct></softwareProduct>
		<createdBy></createdBy>
		<createdDate>2023-07-02</createdDate>
		<message>Meddelande 1</message>
	</FileInfo>
        <PayTypeInstruction>
		<employmentId>102</employmentId>
		<payTypeCode>A</payTypeCode>
		<payTypeId>600</payTypeId>
		<periodStartDate>2023-06-01</periodStartDate>
		<periodStartTime></periodStartTime>
		<periodEndDate>2023-06-01</periodEndDate>
		<periodEndTime></periodEndTime>
		<extent>100</extent>
        </PayTypeInstruction>
        <PayTypeInstruction>
		<employmentId>102</employmentId>
		<payTypeCode>A</payTypeCode>
		<payTypeId>600</payTypeId>
		<periodStartDate>2023-06-02</periodStartDate>
		<periodStartTime></periodStartTime>
		<periodEndDate>2023-06-02</periodEndDate>
		<periodEndTime></periodEndTime>
		<extent>100</extent>
        </PayTypeInstruction>
        <PayTypeInstruction>
		<employmentId>102</employmentId>
		<payTypeCode>A</payTypeCode>
		<payTypeId>600</payTypeId>
		<periodStartDate>2023-06-03</periodStartDate>
		<periodStartTime></periodStartTime>
		<periodEndDate>2023-06-03</periodEndDate>
		<periodEndTime></periodEndTime>
		<extent>100</extent>
        </PayTypeInstruction>
        <PayTypeInstruction>
		<employmentId>102</employmentId>
		<payTypeCode>A</payTypeCode>
		<payTypeId>600</payTypeId>
		<periodStartDate>2023-06-04</periodStartDate>
		<periodStartTime></periodStartTime>
		<periodEndDate>2023-06-04</periodEndDate>
		<periodEndTime></periodEndTime>
		<extent>100</extent>
        </PayTypeInstruction>
        <PayTypeInstruction>
		<employmentId>102</employmentId>
		<payTypeCode>A</payTypeCode>
		<payTypeId>600</payTypeId>
		<periodStartDate>2023-06-05</periodStartDate>
		<periodStartTime></periodStartTime>
		<periodEndDate>2023-06-05</periodEndDate>
		<periodEndTime></periodEndTime>
		<extent>100</extent>
        </PayTypeInstruction>

Click to see file example for schedule file

Filhuvud
Typ="Personschema"
SkapadAv="AlexisHR to HogiaLön Plus"
DatumTid="2024-03-05 08:16:27"
Pstart
AnstNr=102
startDatum="2023-06-01"
Längd=30
Arbetspass
StartDag="2023-06-01"
StartTid="08:00"
SlutDag="2023-06-01"
SlutTid="12:00"
Längd="04:00"
Arbetspass
StartDag="2023-06-01"
StartTid="13:00"
SlutDag="2023-06-01"
SlutTid="17:00"
Längd="04:00"
Arbetspass
StartDag="2023-06-02"
StartTid="08:00"
SlutDag="2023-06-02"
SlutTid="12:00"
Längd="04:00"
Arbetspass
StartDag="2023-06-02"
StartTid="13:00"
SlutDag="2023-06-02"
SlutTid="17:00"
Längd="04:00"
Arbetspass
StartDag="2023-06-05"
StartTid="08:00"
SlutDag="2023-06-05"
SlutTid="12:00"
Längd="04:00"
Arbetspass
StartDag="2023-06-05"
StartTid="13:00"
SlutDag="2023-06-05"
SlutTid="17:00"
Längd="04:00"
Arbetspass
StartDag="2023-06-06"
StartTid="08:00"
SlutDag="2023-06-06"
SlutTid="12:00"
Längd="04:00"
Arbetspass
StartDag="2023-06-06"
StartTid="13:00"
SlutDag="2023-06-06"
SlutTid="17:00"
Längd="04:00"

....... 2023-06-07--2023-06-29 ......

Arbetspass
StartDag="2023-06-30"
StartTid="08:00"
SlutDag="2023-06-30"
SlutTid="12:00"
Längd="04:00"
Arbetspass
StartDag="2023-06-30"
StartTid="13:00"
SlutDag="2023-06-30"
SlutTid="17:00"
Längd="04:00"

Pslut

Import into your payroll system

You now have a file that is ready to be imported into your payroll system. Please refer to your systems manual on how to perform this action and when depending on your internal processes for doing the actual payroll.