Alexis has the possibility to export time off data in a PAXml file that can be exported into Fortnox, Crona and Kontek and other systems that supports the PAXml format.
Read more about PAXml here (Swedish)
Description
The export file contains absences for all employees in the selected period and also contains virtual schedules for those employees based on the work week settings in the employee profile.
The downloaded file will be named : *.xml
Export in PAXml format
You initiate the PAXml time off export through Manage time → Export time off.
Select the absences you wish to export with the selection options and checkboxes. You can read more about the Export time off view here
After selecting Export, choose PAXml as the file format for download.
The export will be startad and after it´s finished it will download a file in PAXml format.
Configuration
In order for the export to work properly there are a few things that needs to be configured.
All used leaves must have a matching Leave type code in accordance to the receiving payroll system, otherwise they cannot be matched when imported into Fortnox, Crona or Kontek.
Check your payroll configuration for what codes apply to what absence.
Employment number must match the employees employment number in Fortnox, Crona or Kontek in order to be able to import it correctly.
Exported content
The file will contain
Time off data for the employees in the selected period
Absences sent day by day as they have been entered into Alexis.
A "virtual" schedule based on the employees defined work week on the employee profile
Example
An absence is added with the following data:
Leave type Vacation with leave type code Code SJK
Full day leaves for 2023-06-01--2023-06-05 (Thursday-Monday)
Comment on leave = "The flu", employee number = 145
Employee has a defined work week as Monday-Friday (08:00-12:00,13:00-17:00)
This would be represented as below in the export file
<?xml version="1.0" encoding="utf-8"?>
<paxml xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance"
xsi:noNamespaceSchemaLocation="http://www.paxml.se/2.2/paxml.xsd">
<header>
<format>LÖNIN</format>
<version>2.2</version>
</header>
<tidtransaktioner>
<tidtrans anstid="145">
<tidkod>SJK</tidkod>
<info>The flu</info>
<datum>2023-06-01</datum>
<timmar>8</timmar>
</tidtrans>
<tidtrans anstid="145">
<tidkod>SJK</tidkod>
<info>The flu</info>
<datum>2023-06-02</datum>
<timmar>8</timmar> </tidtrans>
<tidtrans anstid="145">
<tidkod>SJK</tidkod>
<info>The flu</info>
<datum>2023-06-03</datum>
<timmar>0</timmar> </tidtrans>
<tidtrans anstid="145">
<tidkod>SJK</tidkod>
<info>The flu</info>
<datum>2023-06-04</datum>
<timmar>0</timmar> </tidtrans>
<tidtrans anstid="145">
<tidkod>SJK</tidkod>
<info>The flu</info>
<datum>2023-06-05</datum>
<timmar>8</timmar>
</tidtrans>
</tidtransaktioner>
<schematransaktioner>
<schema anstid="145">
<dag datum="2023-06-01" timmar="8"></dag>
<dag datum="2023-06-02" timmar="8"></dag>
<dag datum="2023-06-03" timmar="0"></dag>
<dag datum="2023-06-04" timmar="0"></dag>
<dag datum="2023-06-05" timmar="8"></dag>
<dag datum="2023-06-06" timmar="8"></dag>
<dag datum="2023-06-07" timmar="8"></dag>
<dag datum="2023-06-08" timmar="8"></dag>
<dag datum="2023-06-09" timmar="8"></dag>
<dag datum="2023-06-10" timmar="0"></dag>
<dag datum="2023-06-11" timmar="0"></dag>
<dag datum="2023-06-12" timmar="8"></dag>
<dag datum="2023-06-13" timmar="8"></dag>
<dag datum="2023-06-14" timmar="8"></dag>
<dag datum="2023-06-15" timmar="8"></dag>
<dag datum="2023-06-16" timmar="8"></dag>
<dag datum="2023-06-17" timmar="0"></dag>
<dag datum="2023-06-18" timmar="0"></dag>
<dag datum="2023-06-19" timmar="8"></dag>
<dag datum="2023-06-20" timmar="8"></dag>
<dag datum="2023-06-21" timmar="8"></dag>
<dag datum="2023-06-22" timmar="8"></dag>
<dag datum="2023-06-23" timmar="8"></dag>
<dag datum="2023-06-24" timmar="0"></dag>
<dag datum="2023-06-25" timmar="0"></dag>
<dag datum="2023-06-26" timmar="8"></dag>
<dag datum="2023-06-27" timmar="8"></dag>
<dag datum="2023-06-28" timmar="8"></dag>
<dag datum="2023-06-29" timmar="8"></dag>
<dag datum="2023-06-30" timmar="8"></dag>
</schema>
</schematransaktioner>
</paxml>
Import into your payroll system
You now have a file that is ready to be imported into your payroll system. Please refer to your systems manual on how to perform this action and when depending on your internal processes for doing the actual payroll.