New features added to profile documents
Expiration dates
You are now able to set an expiration date on your files, documents, and links. Everyone with access will be reminded of a document's upcoming expiration date as it approaches. One month before, one week before and on the day of the expiration. The document will also be highlighted as expired inside of Alexis at this point.
It doesn't delete the file but can be used as a reminder for you to delete it manually on that set date.
Folders
Managing documents can get messy, so we now provide a new structural feature in the shape of folders. They work like you expect: they can be placed inside of other folders, they can be renamed or deleted, and you can granularly control who can access them and their content.
Click the New folder symbol to create a folder
Access control
Being able to control who sees what is important, and we are now providing some tools to make that easier for documents and folders. Folders embrace the full power of scopes, meaning you can grant folder-level read/write access to departments, offices or individuals as you see fit. Documents can also be granularly controlled by granting exactly the right people access.
Set read access on a document or folder by clicking on the read column
External links
Sometimes, your files and documents might be hosted elsewhere, and/or you are not able to upload them for other reasons, but you still want to share them with your team inside of Alexis. This is now possible with a new feature that allows you to create an external link, that will work much like a regular document, with the only difference that it points somewhere else. This means that you can still move it around, put it in folders, share it, and give it an expiration date. Of course, the link doesn't have to point to an actual file or document, it can be any link that you want to share (think: YouTube video, slideshow, a Twitter account etc.)
Click the Upload external link symbol to create a folder
Other improvements
Along with the above-mentioned features, a plethora of other improvements and smaller features are included in this release.
Honorable mentions: Column sorting, multi-select, drag and drop, improved performance and load times.




